How to Find a Process Server

The role of a process server is to deliver legal documents to the named parties involved in a lawsuit. While this may seem simple in principle, laws and regulations make the process more complex than commonly perceived. In Florida, specific rules apply to how and when documents can be properly served. If a hired process server isn’t familiar with these regulations, it could result in invalid service and legal proceedings being delayed or thrown out. When selecting a process server, you will want to consider a variety of factors to keep your legal matters running smoothly.

They Are Experienced

Experience should be one of the first considerations when selecting a process server. Conducting service of process is an extension of your law firm, and you will want a process server with a reputation reflective of your firm. Who do they currently serve for, and can you speak to their references?

Experienced process servers will double-check your summons and complaints or subpoenas and are confident enough to fix your errors. When they serve legal documents, you can trust the process is accurate and compliant with all applicable laws. An example is a firm putting down the wrong corporate address. Because an experienced process server might serve that address multiple times a week, they’ll be able to point out the mistake – providing quicker service and ensuring the case moves forward.

They Prioritize Timeliness

Timeliness is a critical factor in the process of serving legal documents. Missing service deadlines can result in court penalties, delays in legal proceedings, or even the dismissal of a case. A reliable process server understands the urgency of meeting these deadlines and ensures that documents are served promptly to keep your case on track.

Experienced process servers are well-versed in managing tight timelines while maintaining accuracy and compliance. Their ability to act quickly and effectively reduces the risk of disruptions to your legal matters. By prioritizing timeliness, a professional process server not only supports the efficiency of your case but also helps build trust and reliability in your legal team’s operations.

They Know The Law

Working with a professional process server should be a collaborative relationship. Effective process servers don’t just follow your instructions but understand the law, making sure due diligence is completed and defendants are properly served. While your process server doesn’t necessarily need a compliance officer, they should know Florida Statutes, Chapter 48.031 and be able to intelligently discuss service rules and requirements.

To satisfy due diligence, your server must make reasonable attempts to locate the person being served and verify that attempts are made to their current workplace or residence. Your server must verify the residence by speaking with a neighbor, doorman, or mailman. Additionally, a server must make attempts on different days of the week and at varying times throughout the day. Using a server that strictly adheres to due diligence cannot be overstressed as it ensures your affidavit is as bulletproof as possible.

They Are Equipped with Good Technology

Your process server should have technology that supports your case and makes life easier for you as a client. When vetting process servers, look for providers that offer an online client portal. This provides attorneys or paralegals with a quick and convenient solution to retrieve an affidavit of service on demand, especially when working late or filing last-minute motions.

Modern process servers utilize technology to streamline and improve their services. GPS tracking allows clients to verify service attempts, while electronic document delivery ensures immediate access to affidavits and other important records. These tools improve efficiency and provide greater transparency and accountability for all parties involved.

At Lexitas, we store all data on 3rd party servers for independent authentication. This provides clear, secure proof of service whenever needed.

They Offer Integrated Services

Working with a process server offering integrated services allows the server to also file your papers in court. Servers with internal investigation departments or investigation companies they partner with are helpful for hard-to-find defendants. At Lexitas, our team of professional investigators assists insurance companies and law firms with all types of investigations including taking witness statements, new client sign‐ups, scene investigations, locating clients, social media investigations, and surveillance work.

Conclusion

When it comes to serving documents, there are no quick solutions or shortcuts. In the end, your process server must complete due diligence, make enough attempts, and ensure proper service of papers each and every time. It’s the responsibility of the process server provider to not be a yes man and should question you if a particular approach is following Florida statutes.

Having over five decades of experience providing process service to the New York, New Jersey, and Florida legal communities, Lexitas holds itself to the highest standards of professionalism, especially in the delivery of service of process. We deliver fast, reliable, and responsible service of process, supported by online tools that simplify the management of your requests. To learn more about our solutions or to request process service, learn more here.

After graduating with a degree in computer science from American University and working in the technology sector for several years, Ross Mallor decided to partner with his father at PM Legal, now Lexitas. With over 15 years experience in the industry, Ross has become a resource to the top trial attorneys in New York.

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